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Stonebrooke Homes Association Annual Meeting

Tuesday, April 21st, 2009 @ 7:00 PM

Gladstone Community Center – Gashland Room, 6091 N. Holmes

 

Board of Directors Present:

Dean Merkel, Carl Morrissey, Terry McGinley

 

Homeowners Present:

Jeff Brown, Sam & Margie Cangelosi, Shelly Head, Judy Layton, Jared Longfield, Karen Merkel, Abel Mojica, John & Sara Pummill, Kirk Rome, Gloria Williams.

 

Only 12 of the 65 homes were represented.

 

CALL TO ORDER & WELCOME:

Sign-in log & refreshments.

Dean Merkel opened the meeting.

 

RECAP OF 2008-2009:

·      Hired Accountant (Bruce Culley, CPA, Gladstone, MO)

o   Stonebrooke Homes Association Incorporation – Reinstated

o   Taxes – Filed for the last 5 years

o   Picks up mail from PO Box

o   Most bills paid by automatic bank draft

o   Makes all dues bank deposits

 

·      Bids for trash pick-up

o   Allied Waste – current will continue Monday pick-up

o   Deffenbaugh  - would provide containers, but only Wednesday pick-up

§  Stayed with Allied Waste

§  Cost comparable

§  All homes already in system

§  1 year contract

 

·      Insurance

o   Previous Directors and Officers insurance w/ Twin Lakes Ins. Agency in Lee’s Summit

o   Sara Pummill (homeowner) reviewed and recommended Krueger and James Ins. Agency in NKC

o   Switched to D & O Insurance and General HOA Liability with Krueger and James Ins. Agency

§  Better price and more thorough coverage

 

·      Stonebrooke Directory

o   Karen Merkel updated homeowner’s directory with current phone numbers and email addresses.

 

·      Fountain

o   Bids were requested for covering fountain

o   Bid submitted was too costly; Board members decided to leave fountain as is.

TREASURY REPORT:

·      2008 End of year report was discussed.  No need to increase dues.

·      Balance sheet as of December 31, 2008 was presented.

·      2009 Budget was presented by Dean Merkel.

·      Outstanding dues were discussed.

o   Five homes still have outstanding balance

o   One current lien filed in 2008

o   Liens will be filed pending payment of dues

 

NEW BUSINESS:

·      Landscaping

o   Date for Spring Clean-up and mulching

·      Saturday, May 2nd 8:00 (should take about 1 hour).  Help is needed!

o   Ryan Lawn and Tree was hired to spray trees at fountain and corner entrances and fertilize lawn and control weeds at fountain.

o   Sprinkler system – new controller will be installed by Dean & Carl.

o   Bushes (Junipers) above fountains look dead.  Jeff Brown will remove.

 

·      The fountain is working – the pumps were stored inside over the winter.

 

·      Website – Jeff Brown (Homeowner) offered his assistance in updating and redoing.

 

·      Garage Sale

o   The Spring sale will be May 15 and16, 2009.  Kim Enna will advertise.

o   Kim Enna will be moving and has asked for someone to take over this duty (Signs, ad in paper, notices to neighborhood, etc.)

o   No meeting attendees volunteered.

o   A vote was taken to decide if the neighborhood should continue with spring and fall sales.

o   It was voted to have a spring sale only.  Next year’s sale is dependent upon a volunteer to organize the sale.

o   Stonebrooke does not allow individual sales.

 

·      Condition of homes in the neighborhood was discussed.

o   Many homes or lots need painting, landscaping, mowing and weed control).

 

OTHER NEW BUSINESS:

 

·      A grievance was filed concerning Lot 4.  It appears that several families are living in a single-family home.  Up to seven vehicles are frequently parked in front of the home.

o   Gladstone City Hall was contacted regarding codes for single-family units.

o   The Board is waiting to hear back from the city codes staff.

·      Dean suggested eliminating the various committees and having future board members perform these functions.  The motion was seconded and a vote was taken.

o   All present were in favor of eliminating the committees.

·      A homeowner (not present) had emailed a request to discuss moving the annual dues collection to later in the year.  The Covenants require that dues be paid by Feb. 1.  It was decided to leave as is.

 

ELECTION OF BOARD OF DIRECTORS:

·      Nominations

o   Dean Merkel

o   Jeff Brown

o   Carl Morrissey

o   Terry McGinley

·      The nominations were seconded and had voter approval by attendees.

 

ADJOURNMENT:

With no further business to discuss, Dean Merkel adjourned the meeting at 8:00.

 

Minutes submitted by Terry McGinley:

 

                                   

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