Stonebrooke Homes Association Annual Meeting Minutes

Monday, April 15, 2013 @ 7:00 PM

Gladstone Community Center – Gashland Room, 6901 N. Holmes

 

boardofdirectors@stonebrookehomes.org

www.stonebrookehomes.org

 

Board of Directors Present:

President Dean Merkel, Board Members Jeff Brown, Carl Morrissey, Robin Wright

 

Homeowners Present:

Charles & Charlene Blackwell, Ron Bowen, Jeff Brown, Harold and Barbara Condra, Bob and Susanne Drayer, Jeff Gerner, Tim & Angie Giddens, Maria Granado, Judy Layton, Dean & Karen Merkel, Carl Morrissey, Melissa Ohden, John & Sara Pummill, Debbie Smith, Patty Temaat, Gloria Williams, Steve & Robin Wright.

 

17 (26%) of the 65 homes were represented. A quorum was met.

 

CALL TO ORDER & WELCOME:

·       Dean Merkel welcomed neighbors and offered refreshments. All attendees introduced themselves.

 

AVAILABLE FOR REVIEW:

·       The Minutes of the 2012 annual and 2013 board meetings were made available for review.

·       The 2012 Balance sheet, Profit & Loss, Budget vs Actual, and General Ledger of all expenditures were made available for review.

 

TREASURY REPORT:

·       Review of 2012 Financial Statement

o   Balance at start of 2012 was $9325.80

o   Year’s end balance of $8801.95

o   Net loss of $523.95

o   Balance at start of 2013 was $8801.95

·       Budget for 2013 was reviewed and set at the spring Board of Director’s meeting.

o   2013 dues will again be $115. No increase, but will leave the HOA with a negative profit/loss for 2013 of approximately $1000. Due to the large balance the board agreed to not raise dues.

o   2009, 2010, 2011 and 2012 were all $115.

·       2013 Deffenbaugh trash/recycling service $185.40 (5% increase. 2012 was $176.40)

·       Outstanding dues

o   As of 4/12/13, nine homes with outstanding dues and fees.

o   Homeowners were made aware that liens will be filed for all outstanding dues after May 1st.  Lien fees are $100 + dues & interest.

As of Apr 12, 2013

 

Total of outstanding dues and fees

2,341.80

·       Sara Pummill made motion to approve treasury report and motion was seconded by Steve Wright. All were in favor.

 

RECAP OF 2012-2013:

·       Accountant

o   2012 Taxes – Due March 15th.  Filed in March, 2013

o   Picks up mail from PO Box weekly

o   Records all transactions and makes all bank deposits

§  Bills paid by auto bank draft include: KC Power & Light, Gladstone water, Deffenbaugh

·       Other Bills

o   Directors & Officers Ins and General HOA Liability  

o   PO Box (annual paid in April)

o   State registration of Incorporation (due in July, 2013)

o   Sprinkler system backflow check in spring

o   Sprinkler system blowout in fall

o   Mowing – weekly through October

o   Lawn fertilizing and tree spraying service

o   Fountain and Landscaping expenses

o   Postage, office supplies, meeting expenses, misc, etc.

 

STONEBROOKE IMPROVEMENTS- 2012-2013

·       Two new fountain pumps were purchased and installed in the spring of 2012.

·       Ryan Lawn and Tree killed most of the Bermuda and Zoysia grasses fall of 2012 and reseeded. Areas missed will be retreated this year.

·       Gas powered hedge trimmer purchased from AAA Lawnmower Sales and Service, spring 2013.

·       Electrical outlets and boxes were replaced, spring 2013.

 

HOMEOWNER STATUS FOR 2013:

·       Two homes for sale, one sale pending

·       2 vacant lots

·       4 rental or leased homes

 

NEW BUSINESS:

 

OTHER ISSUES/NEWS:

 

 

 

OTHER NEW BUSINESS:

 

ELECTION OF BOARD OF DIRECTORS:

·       Nominations for new board members were requested.

·       Nominations for current board was made by Judy Layton and seconded by Patty Temaat. Although requested, no new nominations were made.

o   The current board discussed and accepted the nomination.

·       Vote was made by written ballot. 15 of the 17 homeowners present completed ballots. In favor of retaining current board 15, against 0.

 

ADJOURNMENT:

·       With no further business to discuss, the meeting was adjourned at 8:20.

 

Minutes submitted by: Dean Merkel, President

 

Reviewed, approved and signed by: Robin Wright______________________________________

Robin Wright, Board Member

 

 

Thanks for making Stonebrooke a great neighborhood!

boardofdirectors@stonebrookehomes.org

www.stonebrooke.org